We welcome feedback with our members year-round. But each year in accordance with the Canada Not-for-Profit Corporations Act, we are required to hold an annual meeting within 6 months of the corporation’s financial year end (Dec 31). Therefore, in accordance with CKCA’s by-law, Article 4 – Members’ Meetings, 4.1(a) , we are pleased to advise that the CKCA Annual Meeting will be held June 15, 2023 at 2:00 pm (ET) via Zoom. ALL members of the CKCA are invited to attend our virtual Meeting of Members. Whether you are a Manufacturer, Supplier, Dealer or Associate company, if you are a member in good standing, you are eligible to vote. Each company carries one vote.
Voting Procedures:
Please advise CKCA office sandra@ckca.ca by June 1 which options for voting you will use.
Option 1: Attending the meeting?
If you are the designated voting representative for the member company, you will need to register to attend the meeting via Zoom and cast your vote. (We will send you the link to register once we receive the Name, Company Name, Title and Email address of the designated representative, you will also receive the full agenda package).
Unable to attend meeting but want your vote counted?
If you are unable to attend the meeting you may cast your vote in advance using one of the following two Proxy and Ballot options:
Option 2 a): You will complete the Proxy and Ballot (with links to agenda materials) to cast your vote in advance, but you do not assign a Proxyholder. By leaving the Proxyholder line blank, you agree to appoint the alternative Proxyholder who is the CKCA Vice President. This ensures your vote is counted and you are noted as attending the meeting by Proxy.
Option 2 b): You will complete the Proxy and Ballot and assign a Proxyholder to attend on your behalf. The Proxyholder does not participate in the voting at the meeting. They are there to to observe and ensure your vote is counted and your attendance is noted as attending by Proxy. The Proxyholder must attend the meeting on your behalf. If they do not attend, your vote is not counted.
Sending Observers to the Meeting:
Option 3: You are sending additional staff who will be observers to the meeting. They do not vote at the meeting but are welcome to attend and watch the proceedings (we will send them a link to register and agenda materials so they can follow the proceedings).
Please Note: Any advanced voting results are held by the CKCA office in the strictest of confidence. No information is relayed in advance until the date of the annual meeting when the advanced voting totals are added to the live voting totals for full results.
CKCA Annual General Meeting
Thursday, June 15, 2023– 2:00-3:00 pm
Via Zoom
AGENDA (details for each agenda item will be made available once you are registered to attend).
- Welcome by President and Call to Order
- Validation of notice of meeting
- Establishment of Quorum (in accordance with CKCA by-laws 3.5 (a),
- Appointment of Scrutineers for the meeting
- Approval of Agenda
- Approval of the May 25, 2022 AGM Minutes
- Business arising out of Minutes of May 25, 2022
- President’s Report
- Treasurer’s Report
- Receipt of Financial Statements for the financial year ended December 31, 2022 (Audited)
- Re-Appointment of Public Accountant
- Election of Directors
- Other Business and Adjournment
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